While most people focus on the “big” tools in Zoho One — like CRM, Books, or Projects — the apps that often get used the most are the ones that help you write, schedule, sign, and organize every single day.
In this final post of my Zoho One series, I’m diving into the Productivity category: a set of simple, powerful tools that are always running in the background of your business. These are the apps that help you draft proposals, collaborate on spreadsheets, keep your calendar clear, and even sign important documents digitally.
Let’s take a look at what’s included — and why they matter.
Watch to Learn About Zoho One's Productivity Apps
Zoho One Productivity Apps: What’s Included
1. Writer
Zoho’s modern word processing tool. It’s like Google Docs — but fully integrated into your Zoho environment. Use Writer to:
- Draft client proposals
- Collaborate in real-time with comments and suggestions
- Merge data from Zoho CRM or Books into templates
- Automate document generation
- Export or publish directly to clients
Writer is sleek, clean, and surprisingly powerful — especially when used with automation tools like Zoho Flow or CRM Blueprints.
2. Sheets
The spreadsheet app you need for tracking, calculating, or analyzing.
With Sheets, you can:
- Collaborate on budgets, timelines, and forecasts
- Use advanced functions and pivot tables
- Integrate data from Zoho Analytics or CRM
- Automate calculations or create reports
- Manage data in a secure, Zoho-connected workspace
If you’re using Excel or Google Sheets, Sheets gives you similar features with deeper Zoho connections.
3. Show
Build sleek presentations without needing PowerPoint or Google Slides. Use Show to:
- Create client decks or internal training
- Collaborate with teammates on slides
- Embed CRM data or analytics dashboards
- Present live or publish as a link
- Customize with brand colors and templates
Perfect for sales presentations, webinars, or reporting to your team.
4. Notebook
Zoho’s note-taking app — lightweight but powerful. You can:
- Jot down notes, ideas, or checklists
- Organize content by notebooks or tags
- Add images, audio, or attachments
- Sync across devices
- Use it for research, meeting notes, or daily planning
Great for personal organization or for capturing ideas before moving them into a formal doc or project.
5. Sign
Need to send documents for digital signature? Zoho Sign lets you:
- Upload contracts, agreements, or HR docs
- Send for secure signature
- Track status and send reminders
- Collect legally binding e-signatures
- Comply with e-sign laws (ESIGN, eIDAS, etc.)
You can even trigger document signing as part of a CRM or Books workflow.
6. Calendar
Simple but essential. Zoho Calendar allows you to:
- Schedule events and meetings
- Share calendars with your team
- Sync with Zoho Mail, CRM, and Bookings
- Set reminders and recurring events
- See availability at a glance
It’s integrated across Zoho apps, so your meetings and deadlines stay front and center.
7. Vault
Already covered in our Security post, but worth repeating here. Zoho Vault helps you:
- Store and manage passwords securely
- Share credentials with your team (without revealing the actual password)
- Audit password access and usage
- Enforce strong password policies
- Keep internal and client tools secure
If you’re still managing passwords manually, Vault is a must-use productivity and security boost.
Why These Tools Matter
You don’t need to juggle a half-dozen subscriptions to Microsoft, Google, Dropbox, DocuSign, or Evernote.
With Zoho One, these core work tools are already included — and better yet, they’re built to talk to each other.
Whether you're signing a proposal, presenting analytics, writing an internal SOP, or tracking an event — it’s all happening within one platform.
Bottom Line
The Productivity tools in Zoho One give you everything you need to write, sign, schedule, share, and collaborate, without the sprawl of disconnected apps.
At TechnoMap, we help businesses take full advantage of Zoho One, including the tools you use every day to get work done.
